New Zealand Embassy Warsaw, Poland

Job vacancies

Policy Support Specialist

The Embassy is currently recruiting for a full-time Policy Support Specialist focusing on Ukraine. This is a fixed-term contract role for 2 years, subject to the satisfactory completion of a three-month probationary period.

Applications are welcome from qualified individuals, closing on Wednesday 2 September at 5 p.m.

Please send your CV and letter of application in English only to . At the bottom of your CV please include the following statement: “I allow my personal data as stated in this application to be processed for the purpose of recruitment, in accordance with the Personal Data Protection Act of 29/08/1997 (Dz.Ust.No.133, item 883)”

Position description

The Policy Support Specialist focusing on Ukraine is responsible for contributing to the advancement of New Zealand’s foreign policy interests by supporting the Ambassador’s engagement with government officials, local contacts and the business sector in countries of accreditation of the embassy – Ukraine and Poland. This includes close monitoring of political and economic developments; providing Ukrainian/English translation and interpretation services; undertaking research and analysis; preparing reports and briefings as required; preparing programmes for visiting ministers and officials; providing consular support; and expanding the Post’s contact base and website.

Key accountabilities:

The position has the following key accountabilities:

Policy Advice and Delivery

  • Monitor developments through daily analysis of local (Ukrainian and Polish) and international media, research issues and emerging trends as required, providing draft reports of a high standard;
  • monitor, analyse and summarise media articles and websites for issues of relevance and interest to the New Zealand Government and the bilateral relationship;
  • support Ambassador and/or Deputy Head of Mission as required on official calls and travel, including preparing briefings and background material for meetings;
  • respond to general enquiries from the public and from government agencies as requested;
  • provide interpretation and translation support as required. 

Visits and Events Management

  • coordinate logistical aspects of official visits, including transport and accommodation, desired programme elements, participant and guest lists for functions, information on protocols required during the visit and security, prepare visit run sheets;
  • organise appointments for Ambassador and other officials as required; 
  • support the management of events and official functions.

Communications and Public Diplomacy

  • contribute to the development and implementation of the Embassy’s communications and public diplomacy plans and assist in their implementation;
  • draft and post news items for the embassy website;
  • assist in identifying, developing, organising and undertaking constituency-building liaison, public diplomacy and profile-raising events and functions that promote New Zealand’s interests;
  • enhance media contacts by effectively networking and facilitating enquiries and maintain a database of useful media contacts.

General Administration

  • undertake general administration duties, including managing reception as required;
  • ensure that key documents are scanned for electronic filing;

Consular support duties

  • Assist Deputy Head of Mission and Consular Officer in handling and managing consular cases;
  • Provide translations and advice on consular issues;
  • Maintain and update consular advisory sheets relating to Ukraine. 

Skills and experience:

You must have the following qualifications, skills and experience:

  • excellent written and oral communication skills in both English and Ukrainian;
  • tertiary level education confirmed by a diploma;
  • relevant work experience and references; 
  • excellent research and information data analysis skills;
  • ability to contribute substantively to the development of policy advice and delivery;
  • ability to think critically and analytically, looking “outside the square” for information and solutions;
  • demonstrated ability to contribute to and work collegially within a small team environment and to build and maintain effective relationships;
  • good organisational skills;
  • ability to prioritise and work effectively under tight timeframes;
  • some experience in office management with a specific focus on information management and knowledge of administration procedures;
  • competency in Microsoft Office Suite, including strong skills in Outlook, Word and Excel;
  • preferably possess a clean driver’s licence.
  • ability to obtain and maintain appropriate security clearances (EU or NZ national);
  • ability to work legally in Poland.

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