New Zealand Embassy Warsaw, Poland
Junior Policy Officer
The Embassy is currently recruiting for a full-time Junior Policy Officer. Applications are welcome from qualified individuals, closing on Friday 28 March at 5 p.m. Please send your CV and letter of application in English only to firstname.lastname@example.org At the bottom of your CV please include the following statement: “I allow my personal data as stated in this application to be processed for the purpose of recruitment, in accordance with the Personal Data Protection Act of 29/08/1997 (Dz.Ust.No.133, item 883)”
The Junior Policy Officer is responsible for contributing to the advancement of New Zealand’s foreign policy interests by supporting the Ambassador’s engagement with government officials, local contacts and the business sector. This includes conducting research and analysis; preparing reports and briefings as required; preparing programmes for visiting ministers and officials; performing executive assistant duties; and building and maintaining the Post’s contact base and website.
The position has the following key accountabilities:
- Policy advice and delivery
- research issues and emerging trends as required, providing draft reports of a high standard;
- monitor, analyse and summarise media sources and websites for events and issues of relevance and interest to the New Zealand Government and the bilateral relationship;
- support Ambassador as required on official calls and travel, including preparing briefings and background material for meetings;
- respond to general enquiries from the public and from government agencies as requested;
- provide interpretation and translation support as required.
Visits and Events Management
- coordinate logistical aspects of official visits, including transport and accommodation, desired programme elements, participant and guest lists for functions, information on protocols required during the visit and security, prepare visit run sheets;
- organise appointments for Ambassador and other officials as required;
- support the management of events and official functions, suggest guest lists, coordinate the sending of invitations and follow up inquiries, make logistical preparations as required.
Communications and Public Diplomacy
- contribute to the development and implementation of the Embassy’s communications and public diplomacy plans and assist in their implementation;
- draft and post news items for the embassy website;
- assist in identifying, developing, organising and undertaking constituency-building liaison, public diplomacy and profile-raising events and functions that promote New Zealand’s interests;
- enhance media contacts by effectively networking and facilitating enquiries and maintain a database of useful media contacts.
- undertake general administration duties, including managing reception as required;
- ensure that key documents are scanned for electronic filing;
- manage the inflow of electronic messages. Distribute emails to appropriate recipients, answer general enquiries.
Executive Assistant to Ambassador
- process Ambassador’s invitations, prepare summary translations, respond to invitations as requested;
- provide logistical support for Ambassador’s domestic and international travel;
- maintain the Ambassador’s calendar.
Skills and experience:
You must have the following qualifications, skills and experience:
- excellent written and oral communication skills in both English and Polish;
- excellent research and information data analysis skills;
- ability to contribute substantively to the development of policy advice and delivery;
- ability to think critically and analytically, looking “outside the square” for information and solutions;
- demonstrated ability to contribute to and work collegially within a small team environment and to build and maintain effective relationships;
- good organisational skills;
- ability to prioritise and work effectively under tight timeframes;
- some experience in office management with a specific focus on information management and knowledge of administration procedures;
- competency in Microsoft Office Suite, including strong skills in Outlook, Word and Excel;
- preferably possess a clean driver’s licence.
The Ministry of Foreign Affairs and Trade carries a list of all job vacancies in Wellington and at its overseas posts.