New Zealand High Commission Port Vila, Vanuatu

Head of Mission Fund

The New Zealand High Commissioner's Head of Mission Fund (HOMF) is a small grants scheme that enables the New Zealand High Commission in Vanuatu to support activities that meet Vanuatu’s development needs and are consistent with the New Zealand-Vanuatu development strategy.

Funds are limited and only the best proposals will receive assistance. The decision of the New Zealand High Commission is final and is not subject to an appeals process.

HOMF projects can be forwarded to the New Zealand High Commission throughout the year and will normally be considered in August of each financial year.  All applications should be received by the 31st of July every year. 

Eligible Activities or Projects

HOMF is primarily aimed at supporting small-scale community based development projects and activities. Recipients will normally be non-government organisations, schools and community groups engaged in development activities on a not-for-profit basis. Attention is also given to income generating activities for the community.

The maximum grant for a single activity is 800,000 Vatu.

We give priority to income-generating projects which have substantial input from communities. The more work, money, time and effort you and your community have put into the project, the greater the possibility that it will be approved for funding.

Priority Areas for Support

Priority will be given to activities or projects that:

  • have clearly stated objectives and a sound implementation plan;
  • enhance gender equality and increase the equitable participation of women in development;
  • target assistance to the disadvantaged which may include people with disabilities, young people, and communities in remote areas who have not otherwise received assistance;
  • show the applicants are making a significant contribution themselves in labour, transport, materials, and/or cash;
  • that encourage and facilitate self-help through active participation of beneficiaries in the identification, design and implementation of the project;
  • employ sound environmental and ecological practices;
  • are self-sustaining; and
  • can be completed by 30th of June the following year

Activities or items that may not be supported include:

  • activities that promote political, religious or evangelical activities
  • request for donations
  • individual student scholarships
  • individually owned businesses
  • domestic and international airfares for conference attendance
  • on-going funding of recipients’ operational/organisational costs such as wages and salaries, office items and communications
  • repeat funding of the same activities, which would not preclude the same organisation receiving funding, but such funding would have to be for a new activity or programme
  • Events such as seminars, workshops, festivals, conferences, celebratory events or trainings
  • Community Halls, boats, computers, laptops, printers, cameras, mobile phones, motor vehicles, televisions, livestock or other goods/services commonly subject to theft, misuse, conversion, disease or damage.

Grants will not be provided to individuals

Application process

  • Obtain an application form from the New Zealand High Commission in Port Vila (address below) or from any provincial headquarter
  • Once you have completed the application send it directly to us and make sure you have the following supporting information;
  1. support of the provincial office and other relevant support from community based groups (Chiefs, Women, Youth, etc.)
  2. quotes/invoices from not more than three established suppliers of goods and services to the activity where relevant;
  3. signed by a responsible member of the applying organisation
  • sent to:

High Commissioner (HOMF)
New Zealand High Commission
PO Box 161
PORT VILA

Email:kiwi@vanuatu.com.vu

  • For further information on HOMF you can contact:
Joel Jonas – HOMF Manager
Telephone: 22933
Facsimile: 22518

Email: joel.jonas@mfat.govt.nz

 

Applications for assistance will be assessed and a written reply sent to all applicants.   A HOMF Contract Agreement must also be completed by the successful recipients before HOMF sponsored project materials can be procured. The agreement will be sent out with the letter to confirm project approval. Successful applicants and part sponsors of the project will be required to a) contribute their part of the project, b) sign the HOMF Contract Agreement and c) return the signed agreement to the New Zealand High Commission before any financial commitment is made by the High Commission. The New Zealand High Commission reserves the right to become non-committal to the project if the recipients of HOMF projects are not able to commit to their part by 15th of November the same year. This decision will be informed in writing as well to the HOMF recipient. No cash or cheques will be paid directly to applicants except in exception circumstances.  Assistance normally takes the form of payments against acceptable invoices/purchase orders.

The successful applicant will be required to submit a Completion Report once the project has been completed to confirm that the goods and/or services were received and were used for the purposes outlined in the application.  Final reports should be submitted to the New Zealand High Commission by the 1st of July the following year. Guidelines for the completion report is attached with the HOMF application form at the bottom of this page (You are encouraged to include photos of project implementation activity or completion inside your reporting documents). All activities supported will be subject to monitoring visits by the New Zealand High Commissioner or his/her representatives.  Full cooperation and access to project locations must be provided for monitoring visits.

  • The New Zealand High Commission WILL seek legal intervention in the event of misuse/or mismanagement of HOMF funds.

 

 

 

Attachment
File HOMF Guidelines_English December 2014.pdf
File HOMF Bislama December 2014.pdf

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